Record while the decision is still correctable. Preserve the basis, limits and important disagreement—not only the conclusion.
Authority: AI may assist inquiry or drafting; it cannot hold mandate, consent, judgement or consequence.
The decision, change, pause or stop
Effective from:
Purpose and reason
Basis: observation, experience, evidence, sources
What remains uncertain / competing explanation
Alternatives considered or not chosen
Decision authority, limits / conflicts of interest
Who or what is affected?
Consulted / consented / privacy boundary
Absent, dissenting or unable to participate
Material AI or other tool contribution, if any What did it help retrieve, compare, draft or test? What was checked by a human?
Conditions / responsibilities
Return recipient / date or review point
Revise / pause / stop trigger
Conditions affected: ☐ Land / Life ☐ Steward Viability ☐ Governance / Commons Keep their consequences separate.